June 22, 2024

Product Information Management Software: Streamlining Product Information Management with the Right Software


what is Product Information Management?

Product information management (PIM) refers to software that is used to manage product data throughout the entire product lifecycle. PIM systems allow companies to centrally maintain comprehensive and consistent product information that can then be utilized across multiple channels. All product details such as specifications, images, pricing, inventory levels and more are stored within a PIM. This ensures all teams have access to accurate, up-to-date information without having to manage data in separate silos.

Key Features of Product Information Management Software

Some of the main capabilities that are offered by PIM solutions include:

Product Data Collection – PIMs provide a centralized interface for inputting all core and extended product attributes. This makes it simple to gather information from various sources in one place.

Taxonomy Management – Sophisticated taxonomies can be built within the PIM to categorize and classify products consistently. This ensures products are findable by customers.

Rich Content Management – Features enable the storage of lengthy product descriptions, videos, manuals and other marketing assets related to products.

Rules & Workflow Automation – Business rules and approval processes can automate tasks like propagation of updates, data validation and more. This streamlines operations.

Multi-Channel Publishing – Integrations export consistent product information to all sales channels automatically. This includes websites, online marketplaces, POS systems and more.

Analytics & Reporting – KPI Dashboards provide insights into product usage, speed of catalog updates and other metrics for informed decision making.

PIM Benefits for Businesses

By implementing PIM software, organizations across various industries can reap many benefits:

Improved Customer Experience – Customers receive accurate, consistent product information regardless of where or how they engage with a brand. This elevates the user experience.

Increased Sales & Revenue – Products are more discoverable through enhanced catalog experiences, market coverage expansion and streamlined order processes.

Higher Data Quality – Centrally managed, normalized data eliminates duplicate and conflicting entries that can hurt sales and trust.

Reduced Time to Market – New products can go live faster thanks to automated syndication of approved information company-wide.

Optimized Operations – Teams work with a single source of truth, freeing up time spent coordinating. Processes like catalog updates become more efficient.

Improved Compliance – Regulations are easier to follow when accurate, compliant content is consistently published everywhere customers interact with products.

Comparing PIM Deployment Options

There are several deployment models for product information management software solutions depending on business requirements:

On-Premises – The software is installed locally either on-premise or in a private cloud. This offers full control but requires CAPEX investment and internal management.

Cloud-Based (SaaS) – The PIM resides in the public cloud and is accessed remotely as a subscription service. There is no upfront cost and maintenance burden falls on the vendor.

Hybrid Model – Combination of cloud and on-premise where certain modules are hosted locally while others leverage cloud capabilities. Flexibility of both models.

Open Source – Free, community-developed options exist but lack enterprise-grade features and support compared to commercial offerings.

Evaluating PIM Vendors

When selecting a PIM provider, factors to consider include:

– Platform Configurability – Ease of tailoring solution to business needs through configurations vs coding.

– Extensibility – Flexibility to integrate with other critical systems through open APIs.

– Industry Expertise – Experience catering to specific business processes needs like retail, ecommerce etc.

– Key Features – Check checklist of must-have and nice-to-have capabilities.

– Support Commitment – Expectations around updates, upgrades and post-sales support.

– Cost Model – Upfront and ongoing licensing costs, especially for specialized industries.

– References – Check client testimonials, case studies for proven success.

– Vendor Stability – Analyze financials to ensure continuity of service long term.

Implementing Successful PIM Programs

To maximize ROI from PIM investments, companies must enable organizational change management along with the technology changes:

– Define Clear Goals – Key performance metrics help align project to business objectives.

– Train Teams – Users require support adapting to new processes and responsibilities.

– Foster Collaboration – Bring together varied stakeholders in product creation early.

– Centralize Governance – Assign roles for taxonomy management, catalog health, data quality.

– Adopt Iteratively – Pilot with top products before rolling out sitewide for learnings.

– Communicate Progress – Show tangible benefits to maintain user adoption over time.

– Continuously Improve – Monitor for process enhancements or new requirements as use evolves.

With a well-executed PIM strategy that brings together people, process and technology organizations can unleash the true transformative potential of product information across all touchpoints. It provides a solid foundation for delivering exceptional customer experiences while maximizing revenues through consistent, compelling product presentation.

In Summary, as businesses continue to expand their product portfolios and reach new markets, the need for robust product information management becomes increasingly critical. Product information software offers organizations a comprehensive solution for managing and optimizing their product data across the entire lifecycle. With capabilities such as data integration, workflow automation, and analytics, this software enables businesses to centralize product information, ensure data accuracy, and improve collaboration among internal teams and external partners. By leveraging product information software, organizations can drive operational efficiency, enhance customer experiences, and gain a competitive edge in today’s dynamic marketplace.


  1. Source: Coherent Market Insights, Public sources, Desk research
  2. We have leveraged AI tools to mine information and compile it